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Enrol International Students

Ivanhoe Girls’ is proud to offer a warm and welcoming environment for international students. A strong academic focus combined with a rich co-curricular environment ensures our students become confident young women ready to take their place in the world.

CRICOS Number 00974A/018621A       

We strongly encourage international students to enter Ivanhoe Girls' in Year 10. In Years 11 and 12 girls study for the Victorian Certificate of Education (VCE), which prepares them for entry into tertiary institutions in Australia and abroad. 

We are proud of our outstanding VCE results, with over 98% of our students being accepted for study at a tertiary institution. On average 25% - 30% of Ivanhoe Girls’ students study at The University of Melbourne in a diverse range of courses.

How to apply

To apply to enrol at Ivanhoe Girls' as an International Student, please complete an International Enrolment Enquiry.

You will need to supply copies of the following documents:

  • Student’s birth certificate 
  • Passport 
  • Recent school reports or Public examination results 

Students will be required to sit an English Language test. The preferred test is with Australian Education Assessment Services (AEAS).

If the application is successful, the School will send a Letter of Offer.

This Letter will confirm:

  • Commencement and completion dates
  • Applicable fees (including tuition fees, health insurance and welfare support (if required)

On acceptance of this offer, the return of all relevant documentation and payment of fees, a Confirmation of Enrolment (e-COE) will be issued. 

Accommodation

As Ivanhoe Girls’ Grammar School is a day school, all international students must stay in suitable homestay accommodation approved by the School.

If there are family members located close to the School, families may request that students stay with them. The family nominated homestay provider must:

  • Be a relative over 21 years of age
  • Be either a permanent resident or have a visa that enables him/her to remain in Australia until the student completes her secondary studies
  • Be of good character
  • Meet the School’s requirements for homestays
  • Ensure all members of the household over 18 years of age have a current Working With Children Check.

If the family is unable to recommend homestay accommodation, the School will source suitable homestay accommodation on their behalf.

Homestay families are carefully selected to be supportive and appropriate placements for international students. Such accommodation can provide a valuable experience of the Australian lifestyle. 

Please note: The School will not permit students to live alone or share with other students. For more information, please refer to the Home Stay Arrangements Policy [PDF 248KB] and the Welfare and Accommodation Policy [PDF 167KB].

General Welfare

Pastoral care is particularly important for international students without immediate family support. Ivanhoe Girls’ has clear lines of responsibility in relation to the care of international students to ensure their academic progress, attendance and integration into the life of the School.

Staff Responsibilities

The International Student Coordinator liaises with the Year Level Coordinator to closely monitor pastoral issues related to each student. The International Student Coordinator is responsible for making recommendations to the Principal or the Head of Senior School in terms of appropriate management strategies for welfare support and living arrangements, financial arrangements, academic progress, absenteeism and assimilation into the Year Level. In addition:

  • The Director of Admissions is responsible for Department of Home Affairs requirements such as passports, visas and Overseas Student Health Cover.
  • The Director of Corporate Services is responsible for financial matters.
  • The Heads of Curriculum together with other staff are responsible for subject choice, career and tertiary course information.
  • The Principal and the Head of Senior School are available for follow up of any issues that may arise.

Communication

Parents/legal guardians, local welfare support and homestay hosts should contact the International Student Coordinator should matters of concern arise.

Reports are issued at end of Semesters 1 and 2 and available for viewing by students, parents/legal guardians on the School’s intranet, hive

Learning Progress Interviews are held during Semester 1 and Term 3. Local welfare support may attend these interviews together with the students to assist with communication and translation for the parents/legal guardians where required. Students are encouraged to use student diaries to record homework and deadlines. The diaries contain information such as important dates, major events, uniform requirements and expectations of student behaviour.

The fortnightly Newsletter is available on hive and emailed to all parents/legal guardians. Please contact the School to arrange the Newsletter to be sent to parents overseas, local welfare support and homestay hosts

Counselling and Tertiary Study

Education information and general welfare matters are handled by the Year Level Coordinators, Tutors and the School Counsellor. Staff with language skills may be called on to assist in translation where appropriate. While the School provides career advice and information concerning tertiary study for all students, international students are provided with a specific Tertiary Information session each year.

Attendance

International students are required to attend all classes unless they are unwell. Any extended absence or absence from VCE assessment requires a medical certificate. The parents/legal guardian, student or homestay hosts should notify the School should a student be unable to attend School. For more information, please see the School Course Progress Policy [PDF 121KB] and School Attendance Policy [PDF 126KB]

Procedures for Resolving Student Grievances

All students are cared for as individuals and any problem therefore is dealt with individually. A number of people take responsibility for caring for International Students and act as required. In the first instance, should a student have a grievance that needs to be resolved, they should consult either their Year Level Coordinator, their tutor or the International Student Coordinator. If necessary, the student or staff member may refer the matter to the Head of Senior School, the Director of Corporate Services, the Director of Admissions, School Counsellors or Year Level Coordinators. The Principal has the final responsibility internally of resolution of any student grievance. Should it be necessary, the School has secured and will cover the cost of the services of an external mediator.

Welfare Support

In addition to the support and counselling provided by the School, the student may also have extra welfare support provided locally. The Student’s parents may nominate someone locally, or the school can assist in providing the additional paid support. The School uses the services of International Student Alliance (ISA) and Professional Student Care (PSC) to provide additional welfare support. While the School may engage third party providers to assist with the welfare of students the School retains responsibility for the provision of welfare support. 

Individuals who are nominated by the student’s parents/legal guardians to take on this role must:

  • Be a relative or family friend over 21 years of age
  • Be either a permanent resident or have a visa that enables him/her to remain in Australia until the Student completes Year 12
  • Have a current Working With Children Check.

The additional welfare support:

  • provides support and counselling to the student in addition to that provided by the School
  • may attend parent teacher interviews and orientations to assist with communication and translation to the student, and parents/legal guardians
  • may provide other additional support as requested by the parents to assist with the well-being and academic progress of the student.

For more information, please contact the Admissions Office

T: +61 3 9490 6222
E: admissions@ivanhoegirls.vic.edu.au

*Current as at February 2018

Orientation

All new international students commencing at Ivanhoe Girls’ Grammar School at the beginning of the school year are invited to attend orientation activities in November/December prior to commencement if they are in Melbourne at that time.

In addition to the general orientation programs, all new international students are required to attend a specific International Student Orientation Program conducted by the International Student Coordinator and Director of Admissions with the assistance of the International Prefects. This session is held at the end of January to cater for those students who have recently arrived in Melbourne as well as those who have been here for some time.

Ongoing orientation to the School is provided during the Secondary English Preparation Program.

School-Based Orientation

New international students attend an interview with the Director of Admissions and International Student Coordinator before commencement. This may occur in the year prior to commencement or very soon after arrival in Australia.  At the interview information is gathered about the student and her interests. During the interview subject choices are made. Each student is given the International Students’ Handbook. Assistance is given to order books, purchase uniforms and access the School's Learning Management System.  Daily administrative procedures such as notification of absence, uniform guidelines, School behaviour expectations, specific visa requirements regarding welfare support and homestays and Term dates are discussed (these are also detailed in the International Student Handbook).

Local area orientation

Homestay providers assist students to become familiar with the local area. School staff such as tutors, International Student Coordinator and Director of Admissions also assist in this orientation. This includes providing information about transport routes, transport cards and ticket purchasing, banking and the location of shopping areas and medical and dental facilities.

Please see our Student Orientation Policy [PDF 224KB] for more information.

Health Insurance

The Australian Government requires all full fee international students to have health insurance. 

The School arranges cover with Medibank Private for the duration of the visa and charges this fee to the student’s account. Additional insurance is available to cover extra items such as dental, optical and ambulance fees.

Please contact the Director of Admissions for more information:
T: +61 3 9490 6222
E: admissions@ivanhoegirls.vic.edu.au

Visas

To study in Australia, a student visa must be obtained from an Australian Embassy or High Commission.

The School’s official Letter of Offer, together with the Confirmation of Enrolment (eCOE), should be used to support an application for a visa.

Child Safety

All members of the Ivanhoe Girls’ Grammar School community, including students, staff, board members, contractors and volunteers, are responsible for supporting the safety, participation, wellbeing and empowerment of children and are required to uphold the School’s commitment to child safety at all times and zero tolerance of child abuse  both at School and outside of school hours.

View the Ivanhoe Girls' Child Safety Policy [PDF 179KB] and Prevention of Child Abuse Policy [PDF 511KB].